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    Clinton Township, MI
    48038
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Random Moment Time Study


The time study design logs only what the participant is doing at one moment in time. A random moment consists of one minute of work done by one employee, both chosen at random, from among all such minutes of work that have been scheduled for all designated staff statewide.

Selected participants in the random moment time study will receive two notices    (5 days prior and 1 day prior) to their randomly selected moment from claimingsystem@pcgus.com, which will contain a HYPERLINK (within the body of the email) that will automatically route the participant to their sampled moment.

 If the moment is not completed, late notices will be emailed as follows from either claimingsystem@pcgus.com OR miaop@pcgus.com :

  • 20 hours after the moment to the participant and it will contain the hyperlink. 
  • 24 hours after the moment to the participant and to the district representative and it will NOT contain the hyperlink. 
  • 72 hours after the moment to the participant and it will contain the hyperlink.
  • 3 days after the moment to the participant and to the district representative and it will NOT contain the hyperlink.

The "Must Knows" of the Random Moment Time Study

In accordance with the Centers for Medicare & Medicaid Services (CMS) reimbursement policy, some activities performed by medical professionals and Intermediate School District (ISD) staff in a school based setting are eligible for federal matching funds. These activities may be performed by staff with multiple responsibilities. CMS reimbursement requirements include the use of a random moment time study (RMTS) as a component of the Medicaid reimbursement methodology. The time study results are used to determine the amount of staff time spent on Medicaid-allowable activities. One statewide time study per staff pool is performed each quarter. (Information taken directly from Michigan Department of Health & Human Services Provider Manual dated 1-1-16.)

Staff pool lists (SPL) are updated by LEAs quarterly to reflect any additions, deletions or changes.  All updates must be managed online.  The links provided below will assist in making these updates.

AOP Only:

  • Administrators
  • Early Identification / Intervention Personnel
  • Teacher Consultants
  • Limited Licensed Speech-Language Pathologists - (who are not supervised by Licensed Speech-Language Pathologists)
  • Psychologist - Michigan Department of Education (MDE) Certified school psychologists wo do not have a Michigan Department of Health & Human Services (MDHHS) License
  • Social Worker - Limited Licensed Master's Social Worker who is not under the supervision of a Licensed Master's Social Worker

Direct Services:

  • Audiologists
  • Counselors
  • Occupational Therapists
  • Orientation & Mobility Specialists
  • Physical Therapists
  • Psychologists - Fully licensed by the Michigan Department of Community Health (MDCH)
  • Psychologists - Ltd. License by MDCH, and under the supervision of a fully licensed psychologist (this excludes school psychologists certificated by the Michigan Department of Education (MDE) who also do not have a Ltd. MDCH license)
  • Registered  Nurses
  • Licensed Master’s Social Worker in Michigan
  • Limited Licensed Master’s Social Worker under the supervision of a Licensed Master’s Social Worker
  • Licensed Speech-Language Pathologist or Limited Licensed Speech-Pathologists who are under the supervision of a Licensed Speech-Language Pathologist

Targeted Case Management:

  • A bachelor’s degree with a major in a specific special education area
  • Coursework credit to equivalent to a major in a specific special education area
  • Minimum of three years’ personal experience in the direct care of an individual with special needs

Personal Care Services (MISD & LEA Center Programs Only):

  • Teacher Aides
  • Health Aides
  • Instructional Aides
  • Program Assistants
  • Trainable Aides
  • Paraprofessionals

This document is comprised of only one section of the entire Medicaid Manual, specifically "School Based Services Random Moment Time Study". (Information taken directly from Michigan Department of Health & Human Services Medicaid Provider Manual dated 4-1-18)